Databases

Trust Sophia Kelly and Tailored Tech to advise you on or create an affordable database that will fit your needs.

For more information speak to Sophia at 604-255-3450 (M-F 10-6 PST).

MS Outlook Custom Applications and Training

MS Outlook TrainingA lot of regular users and even advanced users of Outlook and Exchange aren’t aware how fully Outlook can be customized, or the sophistication of Outlook applications and uses that are possible.

Sophia Kelly has over several years experience designing a wide array of Outlook and Exchange applications and providing expert-level support to Outlook users.

Call now to discuss your organization’s needs at
604-813-7674 (10 am-6 pm weekdays, Pacific Standard Time)

Many businesses already use Outlook for email, but are unaware that Outlook can be used to automate business processes. Because your staff may already be familiar with Outlook, the system may be faster to implement. This will make it easier for your staff to adopt new processes as well as saving on the cost of new software.

Outlook can be tailored to:

  • Help staff keep track of people, tasks and how they spend their time.
  • Provide custom data entry forms and screens.
  • Interact easily with MS Word and Excel
  • Have custom reporting, with flexible displays to fit each user
  • Provide one place for everyone’s information, for all purposes, yet stay flexible so that each person can see it the way they need to use it effectively.
  • Remind staff for key tasks and schedule follow-up
  • Centralize and automate staff, resource, and room scheduling
  • Shape the program to fit you.

Contact Sophia Kelly if you would like to:

  • Make use of your staff’s familiarity with Outlook’s existing features and customize them to suit your own business processes.
  • Train professional clerical or secretarial staff to get more out of Outlook with mail merges, advanced search and custom screen view techniques.

Call now to discuss your organization’s needs at
604-813-7674 (10 am -6 pm weekdays Pacific Standard Time)

Database Design from Tailored Tech

Practical and Organized DatabasesHow do you store information now?
How do you use it?
How would you ideally like to use it?

Access & Outlook database applications

Sophia Kelly can help you make your ideal real, within your budget and priorities, from planning to programming and tailoring to fit.

Whether you have an existing or pre-packaged software you would like to fit you better, or need a database created from scratch for the best fit, Sophia Kelly has over 12 years of experience designing and customizing databases and can help.

Do you want a database that your staff are happy to use, with screens and procedures laid out in a practical and helpful way that fits your business processes and saves time?

Usability of databases and websites is very important and is a prime consideration throughout the process.

Call now to discuss your organization’s needs at
604-813-7674 (10-6 M-F PST)

Database examples from our portfolio:

  • A database collecting and reporting on program stats for a provincial organization with over twenty remote service locations. Stats were formerly done on paper and not collated, now the organization has compiled data to demonstrate the volume and quality of work they do province-wide
  • Databases for tracking accreditation and program evaluation data
  • Distributed databases for data collection in organizations without an intranet
  • Custom applications using visual basic and VBScript that pair with Microsoft Outlook to perform specialized scheduling, task and workflow management tasks at the touch of a button, in multi-user Exchange environments and standalone applications
  • A custom database that collects membership and payment information and publishes it in custom formats for printing houses and automatic uploads to the website at the touch of a button¦. This database saves hours of data entry, and reduces design costs for a yearly directory publication.
  • A customized database application that allows for scheduling multiple clients and therapists with one another while tracking number of hours per client and therapist, full reporting and viewing and printing the information in dozens of different formats. This database allows the organization to save time reporting to their funders, so they can spend it helping children with autism.

Advanced Outlook

Helping You Do Good Things BetterA lot of regular users and even avanced users of Outlook and Exchange aren’t aware how fully Outlook can be customized, or the sophistication of outlook applications and uses that are possible.

Sophia Kelly has over a decade of experience designing a wide array of Outlook and Exchange applications and providing expert-level support to Outlook users.

Outlook can be used as a groupware application, making use of the ease of use and general familiarity of staff with the tool to ease adopting new processes and save on the cost of new software.  This tool can be tailored to provide:

  • Sophisticated and customizable contact databases
  • Custom Outlook forms to automate data entry and distribution
  • vbscript and vba form applications that interact with Word and Excel.
  • Fully customizable reporting, with flexible displays to fit each user
  • One place for everyone’s information, for all purposes, yet organized multiple ways so each person can see it the way they need to use it effectively.
  • Automatic follow up reminders and task tracking and reporting
  • Centralized and sophisticated staff, resource, and room scheduling¦.

Contact Sophia Kelly is you would like to:

  • Leverage Outlook’s existing features and customize them to suit your own business processes.
  • Set up security settings permitting varying access to data to suit enterprise needs.
  • Create easy mass mailings with personalized form letters, labels and envelopes
  • Learn how to perform mail and email merges from Outlook data, so keeping separate data files up to date is not required.

Customizations shape the program to fit you for functions like tracking and reporting on time usage, resource scheduling, tracking group actions on shared projects, document management and custom information tracking and distribution. Training, documentation and user manuals available.